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What is a Special Meeting?

What is a Special Meeting?

Special meetings are unscheduled meetings called from time to time by the Board for a specific purpose. Special meetings usually address issues that need immediate attention or that need more time and discussion than can be handled in routine board or annual meetings.

There are a couple of things that make special meetings … well, special.

First, members must be notified of the exact purpose of the meeting, and the meeting must be limited specifically to achieving this purpose. This is important because people typically decide whether to attend a special meeting based on the issue and how it’s being addressed. Therefore, actions taken on issues not listed in the notice will be invalid. In fact, no action can be taken at all, if it was not included in the notice. For example, if the stated purpose of a meeting is “to discuss” a problem, the board cannot actually vote on a solution—at least not in this meeting.

Second, at many associations, association members—not just the board—can call for a special meeting, if done properly as outlined in the Associations governing documents and state statues.

Similar to Annual Meetings,  Special Meetings are open to association members who wish to attend, and they require a quorum before any business can be conducted. Also, notifying all association members properly is essential; when and how the notice is delivered, what it says, and other requirements must be met as outlined in the Associations governing documents and the state statues

To Learn more about about special meetings within North Carolina you should review your Associations governing documents and § 55A-7-02 of the NC Non Profit Act which covers special meetings. To read that statue in full click the link to the NC Non Profit Act